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Reports Overview

Formbird FLEET includes reports across all major areas of the application. The tables below list every report by category, with a brief description and a link to the article where it is covered in detail.

Asset Reports

See Asset Reports for full details.

Report What it covers
Allocation Report Asset allocations by department, section, or operator within a selected date range.
Asset Components List All component records across the fleet, filterable by asset, type, or status.
Asset Data Link Review Report Audits data link configurations on asset records and identifies broken or incorrect links.
Asset Document Library Documents attached to assets across the fleet in a single browseable list.
Asset Empty Field Report Identifies assets with missing values in specified fields for data quality management.
Asset Expense List All asset expense records across the fleet — insurance, registration, and other expense types.
Asset Hire Rates Hire rate configurations used to calculate internal hire costs.
Asset Invoice Report Per-asset cost breakdown selected by calendar month range.
Asset List The standard list of all assets in the fleet with filtering and column selection.
Asset Meter Update Verification Report Lists recent meter update events to verify that bulk imports and automatic updates applied correctly.
Asset Operating Cost Summary Total cost of ownership per asset, aggregated across all cost sources — fuel, labour, materials, registration, insurance, and more.
Asset Position Report Current GPS location of assets with active telematics devices on an interactive map.
Asset Replacement Report Forecasts upcoming asset replacements by financial year and manages the replacement process.
Asset Utilisation Report Utilisation data for assets with telematics, compared against configured targets.
Asset Verification Inspections All vehicle verification inspection records, filterable by asset, date, or status.
Asset Warnings Assets with active warning flags — safety tags, out-of-service status, and similar conditions.
Data Linked To Asset All documents linked to a selected asset across the system.
External Hire Records Records for assets hired in from external suppliers.
Externally Hired Asset List Summary list of assets that are or have been hired from external sources.
Export List Report Exports raw data from the main entities in Formbird FLEET to CSV for use in external analysis tools. See Export List Report.
Fleet Overview Report Pre-compiled graphical summary of fleet composition, asset ages, and replacement forecasts. Updated nightly.
Infringement Request List Traffic and parking infringement records linked to fleet assets.
Insurance and Registration Request List Insurance and registration expense records across the fleet.
Meter Comparison Report Compares meter readings across document types for the same asset and date to identify inconsistencies.
Overdue / Impending Due Items past or approaching a date threshold — insurance renewals, fuel card expiries, registration deadlines, and similar.
Plant Hour Records All plant hour recording documents across the fleet.
Safety Tag List All safety tag records in the system, filterable by asset, type, or status.
Telematics Documents Telematics data documents received from integrated providers, for verification and review.

Workshop Reports

See Workshop Reports for full details.

Report What it covers
Overdue Requests Open Requests where the Expected Completion date has passed.
Overdue Work Orders Open Work Orders where the Expected Completion date has passed.
Completed Repair Report Detailed list of completed Work Orders for a period, summarised by Repair Type.
Request Analysis Report Closed Requests broken down by type, reason, and cost grouped by Repair Reason.
Work Order Analysis Report Cost and volume of completed Work Orders broken down by Repair Type.
Repair Cause / Type / Reason Report Completed Work Orders broken down by Repair Type, Repair Cause, Repair Reason, and Work Completed code.
Scheduled vs Unscheduled Report Scheduled versus unscheduled Work Orders compared across workshops and defect types.
Turn Around Time For Repairs Report Time from In Progress to Completed on Requests, grouped into time bands.
Work Order Labour Productivity Report Estimated versus actual labour time on Work Orders, with variance.
Direct vs Indirect Labour Report Time Recorder time classified as direct (productive) or indirect (non-productive) by Work Order type.
Time Recorder Report — Single Selection Detailed time recording for a single employee within a period, with per-Work Order drill-down.
Time Recorder Report — Multiple Selection Overview of time recorded totals across multiple employees, filterable by role, section, or department.
Time Recorder Document Listing Raw listing of all individual Time Recorder documents for a date range. Exportable to CSV.
Overtime Report Time Recorder entries flagged as overtime, grouped by employee.
Workshop Performance Report Count of repairs completed per workshop for a chosen date range.
PM Service Report Completed Service Requests categorised as completed early, on time, or late.
Downtime Report Downtime and uptime ratios for assets with Business Hours and Days configured.
Bulk Close / Cancel Requests Tool for batch-closing or cancelling Requests that are open or pending.

Service Reports

See Workshop Reports for full details.

Report What it covers
Asset Services Due Upcoming and overdue preventive maintenance services within configurable threshold ranges. Includes tools to generate Service Requests in bulk.
Asset Services Remaining Report Service history summary per asset — requests created and completed, services remaining, weeks since last service, and replacement date.
Orphan Services Report Service Details documents whose parent Service Configuration has been deleted.
PM Service Overview Summary of all service configurations and service progress for each asset.
Service Materials Report Materials required for upcoming scheduled services within a date range.
Service Requests — Not Closed All Service Requests not in a Closed or Cancelled status, filterable by status.
Service Requests Due Open Service Requests due in the next two weeks, and those with an expected start date already passed.

Daily Driver Reports

See Daily Driver Reports for full details.

Report What it covers
Daily Driver Analysis Report Summary of completed check sheets broken down by defect and repair outcome over a chosen period.
Daily Driver Check Duration Report Identifies 'tick-and-flick' form completion by analysing completion duration and time between individual checks.
Daily Driver Check Listing List of Daily Driver check sheets with reported defects, used for triaging faults outside the Workshop Dashboard.
Daily Driver Complete / Not Completed Today Report Shows which assets have had a Daily Driver completed today and which have not.
Daily Driver Exception Documents List of all Daily Driver Exception documents and their current status.
Daily Driver Exception Report Summary of exception activity across the fleet for a chosen period.
Daily Driver Failure Analysis Report Count of failed checks per asset within a chosen date range, grouped by check type.
Daily Driver Meter Error Management Report Meter readings flagged as errors on Daily Driver documents, with tools to correct and reapply them.
Untrained Daily Driver Report Identifies operators who have not completed the required Daily Driver training.

Fleet Booking Reports

See Fleet Booking Reports for full details.

Report What it covers
Asset Booking Availability and Demand Report Pool vehicle availability and demand analysed by hour of the day across a chosen period.
Booking Activity Report Booking statistics per asset — count, available hours, booked hours, and utilisation.
Asset – User Hire Count / Hours Number of bookings and total hours each user has made per asset.
User – Asset Hire Count / Hours Number of bookings and total hours per asset for each user.
Booking Behaviour Report Late starts, automatic cancellations, manual cancellations, and late returns by user.
Bookings By User and Asset Total completed bookings broken down by user, department, section, and location.

Fuel Reports

See Fuel Reports for full details.

Report What it covers
Fuel Overview Fleet-wide fuel consumption and CO2 emissions for the current financial year, grouped by fuel type.
Fuel Consumption and Utilisation Report Fuel consumption, economy, and utilisation by allocation or by asset across a chosen period.
Fuel Receipt Errors Report Fuel receipts with data errors — duplicate entries, negative distances, meter anomalies — with correction tools.
Fuel Receipt Report Individual fuel receipt records for assets within a chosen date range.
Utilisation Graphical Analysis Report Graphical comparison of asset utilisation across the fleet using fuel or telematics data.

Published: May 2026 · Formbird FLEET 4.2.8