Glossary definitions

[Asset]: A physical item tracked in the application — plant, vehicles, or equipment of any size. [Assets]: Physical items tracked in the application — plant, vehicles, or equipment of any size. [Work Order]: The formal record of maintenance work carried out on an asset. Created from a Request. [Work Orders]: Formal records of maintenance work carried out on assets. Created from Requests. [Daily Driver]: A digital pre-start checklist completed by an operator or driver before using an asset. [Daily Drivers]: Digital pre-start checklists completed by operators or drivers before using assets. [Daily Drivers Check Sheet]: A digital pre-start checklist completed by an operator or driver. Faults reported on a check sheet become Requests for the workshop. [Pool]: A group of shared assets available for booking, managed by an Administrator. [Request]: A maintenance request raised for an asset — to report a fault or initiate planned work. [Requests]: Maintenance requests raised for assets — to report faults or initiate planned work. [Meter]: A tracked usage value on an asset — either distance (odometer) or hours (engine hours). [Meters]: Tracked usage values on an asset — either distance (odometer) or hours (engine hours). [Service Schedule]: A maintenance interval plan that generates Service Requests when meter thresholds or calendar dates are reached. [Service Schedules]: Maintenance interval plans that generate Service Requests when meter thresholds or calendar dates are reached. [Service Request]: A preventive maintenance request automatically generated when a Service Schedule threshold is met. [Service Requests]: Preventive maintenance requests automatically generated when Service Schedule thresholds are met. [Save Tick]: The flashing tick mark in the top left corner — select it to save unsaved changes. [Telematics]: A vehicle tracking integration that transmits live data such as odometer readings and GPS location to Formbird FLEET. [Allocation]: The assignment of an asset to a person, team, or project for a period of time. [Allocations]: Assignments of assets to people, teams, or projects for periods of time. [Responsible Person]: The user assigned as the primary point of contact and accountability for an asset. [Account Code]: A financial code used to attribute costs to a cost centre or budget. [Account Codes]: Financial codes used to attribute costs to cost centres or budgets. [KeyWatcher]: A hardware key management cabinet that controls physical access to vehicle keys and integrates with Formbird FLEET. [Defect]: A fault or issue reported against an asset, typically through a Daily Driver check. [Defects]: Faults or issues reported against assets, typically through Daily Driver checks. [Environment]: Your organisation's own instance of Formbird FLEET, with its own separate data and configuration. [Safety Tag]: A digital record flagging an asset as unsafe or unfit for use, with warning banners displayed throughout the application until removed. [Safety Tags]: Digital records flagging assets as unsafe or unfit for use, with warning banners displayed throughout the application until removed. [Job]: A piece of work tracked within Formbird FLEET. Costs from plant hour records and bookings can be attributed to a Job for internal job costing. [Jobs]: Pieces of work tracked within Formbird FLEET. Costs from plant hour records and bookings can be attributed to Jobs for internal job costing. [Fuel Receipt]: A fuel transaction record imported into Formbird FLEET from a fuel card provider or bulk fuel system. [Fuel Receipts]: Fuel transaction records imported into Formbird FLEET from a fuel card provider or bulk fuel system. [Plant Hours Record]: A record of how long an asset was assigned to a specific job or activity, used for time utilisation reporting and cost allocation. [Plant Hours Records]: Records of how long assets were assigned to specific jobs or activities, used for time utilisation reporting and cost allocation. [Repair Type]: A category of maintenance work used to classify Work Orders and configure associated checks and questionnaires. [Repair Types]: Categories of maintenance work used to classify Work Orders and configure associated checks and questionnaires. [Triage]: The process of reviewing newly received Requests and deciding what action to take — assigning them, setting priority, or deferring them. Visible as the Triage panel on the Workshop Dashboard. [Workshop Dashboard]: The home page for Supervisor and Technician accounts. Shows all active Requests, Work Orders, and outstanding items for a workshop in real time. [Time Recorder]: A running timer on a Work Order used to track labour time spent on a job. Start and stop it while working. [Technicians Report]: The written record of the maintenance performed on an asset, completed when finishing a Work Order. [Deferred]: A status applied to a Request to place it on hold — waiting for parts, a decision, or another event — without closing the request. [Supplier]: An external maintenance contractor record in Formbird FLEET. External Supplier accounts are linked to a Supplier record to control their access. [Workshop Bay]: A named physical workspace within a workshop, such as a service bay or lift, assignable to Work Orders.